The ProjectConnect website is an online electronic library which stores, organises and distributes information on suppliers, development projects and project supply opportunities.
ProjectConnect allows projects to publish and fully manage an online listing of the goods and services it intends purchasing.
Suppliers can then register their interest on listed items, either as a:
Full package supplier that has a demonstrated in-house capacity to provide the complete item.
Component package supplier that it interested in providing parts of the item to the successful full package tenderer.
Projects have access to a secure management system that allows their personnel to view all goods and services and the number of suppliers that have registered interest on each item. Project personnel can select any good or service and open a detailed listing of all the suppliers that have registered their interest on that item.
ProjectConnect is unique in that it also supports registrations from component suppliers that want to provided goods and services to a project’s successful tenderers. To support component suppliers, projects publish the name and contact details of successful tenderers on award of contract. When a project posts a successful tenderers details on ProjectConnect, all suppliers that have registered to provide components are automatically sent an email advising them of the award and encouraging them to make contact with the successful supplier. At the same time, the successful full package supplier is provided with access to the registration details and company profiles of all the component suppliers that expressed their interest.
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In your Internet browser (Internet Explorer, Firefox or any other browser you prefer), go to www.projectconnect.com.au
Click on the "Register your company" menu item on the menu bar at the top of the page.
Make sure your company is not already listed by entering your company name in the text box under "Search Company Profiles". Choose your company location to refine the search. Click "GO". Search Tip: Use just part of your company name, e.g. to find "Industry Capability Network Western Australia", just enter the words "Industry Capability" or just "Industry" or "Capability".
Depending on your company name you may see different results from the search. If your company name is not listed, create a company profile by clicking the "Create Company Profile" link on the bottom of the list.
On the next page you are asked a question to which you must answer Yes or No. Note that ProjectConnect only retains profiles on companies with representation in Australia or New Zealand. This means if you were to say No, you can not list your company details with ProjectConnect.
The next page is where you fill out all your company details for your company profile. All text boxes and drop down lists in red must be filled out.
Towards the end of filling out your company details you are asked to provide a Username and Password. Please make note of these as theyare needed if you want to edit your company profile details in the future.
Once all details have been filled out correctly and you are satisfied with the content, please click on the "Create Profile" button at the end of the page. If you have not competed a mandatory field a message box will pop up letting you know what field is incomplete. Once all fields are completed a screen will appear that confirms your profile creation. This screen gives you the option of printing out the company profile that you have just created. We advise you to print this for future reference.
Once printed, you can then click the "Return to Home Page" link to return to the home page where you are now able to register for project opportunities quickly and easily, or click the "Go to my Company Accout" link to log into your account.
In order to change or amend any company profile details, youwill need to login to your company account. Please refer to the "How do I log into my company account" helpdesk guideline.
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Click on the "Account Login" menu item on the menu bar at the top of the page.
Enter your Username and Password. Then click the "Login" button.
FORGOTTEN YOUR PASSWORD?
Click "Recover your Password"
Enter your email address
Click on "Submit"
CHANGING THE CONTROL EMAIL You should only change the control email if you are authorised to do so. The control email provides unlimited access to a company’s account including the ability to alter company details and provide other company personnel with a lower level access into the management account. To change the account controller email:
Click on "Change Account Controller Request Form"
Search for your company and click on "Login to Account"
Click on "Change Account Controller Request Form"
Enter the new control email
Enter your name
Enter you phone number
Click "Submit Request Form"
SUCCESSFUL ACCOUNT LOGIN When you have successfully logoed in, the management system will open on the ProjectConnect News page. There are two levels of access into company accounts: LEVEL 1 ACCESS Each company has one account controller. The account controller is able to make changes to company details and provide other company personnel with Level 2 access into the management account. LEVEL 2 ACCESS The account controller has the ability to provide other personnel in their organisation with Level 2 access into the management account. These personnel are provided the same menu functions as the controller, EXCEPT, they cannot make changes to an organisations profile or assign account access. Only the account controller is provided access to these two menu functions.
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Only the ProjectConnect Account Controller can edit an organisation’s profile.
Log into your account. For assistance, refer to the "How do I log in to my company account?" helpdesk guideline.
Click on "Edit Company Profile" in the "Company Account" menu.
Consider a generic email address for your company email Unless you are the owner/operator of a business, consider using a generic email address as your company email that will remain current, rather than an individual´s that contains their name (e.g. chris.pretorius@cciwa.com). Unlike business phone numbers, personalised email addresses are quickly made redundant if an individual leaves your organisation. The most common generic addresses start with info@; sales@; admin@;mail@; solutions@; corporate@; reception@; contact@ and enquire@. Set up your email system to automatically forward generic business emails to appropriate staff that will quickly respond to incoming communications.
If you have one, enter your website address Of the thousands of supplier profiles stored on ProjectConnect, 74% have websites. ProjectConnect is, therefore, structured to encourage buyers to visit a supplier’s website to obtain additional information on their products, services and corporate history.
Postal Address If you have a different postal address to your street location, use it on your profile.
List your organisation’s key contact personnel and titles List your key contact personnel and their titles on the profile. This can provide buyers with some insight on the depth and experience within your organisation. Buyers can also identify and contact the most appropriate person in your organisation to obtain the assistance they require. To add or edit your profile’s contacts, click on the "Manage Account Users" menu item under the "Company Account" menu on the menu bar.
Give buyers a good first impression Just by pointing at your organisations name, buyers immediately see the information you have entered on your profile’s Scope of Activities/Services Provided. In this way, buyers can quickly run down a list of suppliers reading just a short description of what each one has to offer. This first impression of what your organisation does is vital if you what buyers to take the next step and open your complete company profile. Your profile’s Scope of Activities/Services Provided information is your lead-in sales pitch. It needs to be succinct, relevant, interesting, engaging. If you were a customer - what would you think of the description you see? Would it make you want to know more?
Products and Services Ensure your profile contains a high quality list of products that contain your keyword descriptors. There is a section on your profile where you are asked to provide a list of your products and services. If you want buyers to find your organisation, ensure your profile contains a high quality list of products that contain your keyword descriptors.
Providing information on your past contracts All projects that use ProjectConnect and organisations that subscribe to Business Search Package 2 are able to search for suppliers that have entered reference contracts on their profiles. This is a very useful search engine that allows potential buyers to quickly identify suppliers that have a track record of supplying within an industry sector like gold, coal, power or LNG, or have supplied to a project that maybe similar to the one they are tendering or working on. If you don’t have any reference contracts listed on your company profile you will not found by this ProjectConnect search engine.
Check your contact details are correct Check that your Account Controller details at the bottom of the profile are correct. Use your own email address so we can communicate with you.
Don’t lose your data If you are making significant changes to your profile press the Update Profile button occasionally to save your work.
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Your ProjectConnect account management system provides you with the following functionality:
OPPORTUNITIES Allows you to search and register for project opportunities listed on ProjectConnect.
DIRECTORIES Allows you to search regional and industry directories that are hosted by ProjectConnect.
COMPANY ACCOUNT
EDIT COMPANY PROFILE Allows the Account Controller of an organisation to modify the company profile. Only the Account Controller has access to the Edit Company Profile menu.
MANAGE ACCOUNT USERS Allows the Account Controller of an organisation to provide account access to other personnel. Only the Account Controller has access tothe Manage Account Users menu.
VIEW / PRINT COMPANY PROFILE View, save and print your company profile.
MY SUBSCRIPTIONS / PURCHASE SUBSCRIPTIONS Allows you to view your current subscriptions and purchase new subscriptions.
MY RESEARCH ProjectConnect enables you to search, tag and store company profiles in your own unique directories called Tagsets. There are numerous tools available in My Research that allow you to view, copy, delete, rename and merge your Tagsets. You can also share your Tagsets with other people inyour organisation. (Business Search Package 2 subscribers only)
SEARCHING
SEARCH SUPPLY OPPORTUNITIES This search engine allows you to quickly find and register your interest on any project supply opportunity that is currently listed on ProjectConnect. You can undertake keyword searches for specific opportunities such as tanks, civil work, pumps,motors, switchboards, etc. You can also search for recently listed or awarded opportunities. (Business Search Package 1 subscribers only)
SEARCH CONTRACT WINNERS This search engine allows you to find the successful suppliers of products and services awarded contacts by projects utilising ProjectConnect. (Business Search Package 1 subscribers only)
SEARCH REFERENCE WORK DATABASE This unique search engine allows you to find suppliers that have provided reference information on goods and services they have already supplied. (Business Search Package 2 subscribers only)
SEARCH COMPANY PROFILES This search engine allows you to interrogate ProjectConnect’s complete database of thousands of suppliers that provide goods and services. (Business Search Package 2 subscribers only)
REGISTRATIONS
EDIT REGISTRATIONS Allows you to edit and view your project and directory registrations that are still active.
HISTORICAL REGISTRATIONS Allows you to view project and directory registrations that are no longer active.
DISPLAY REGISTRATIONS Allows you to view all your registrations in a filtered report.
NEWS
LATEST NEWS Provides project news and web links that may have interest.
COMMUNICATIONS LOG Provides a log of emails sent to your organisation by ProjectConnect.
ADVERTISE View information about advertising on ProjectConnect.
HELP View and download detailed instructions on how to use each section of thea ccount management system.
LOGOUT Logs you out of the account management system.
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ProjectConnect offers the following optional Business Search Subscription Packages to users:
Business Search Package 1 Provides your organisation with access to three (3) search engines.
Your organisation will obtain access to Search Supply Opportunities. This search engine allows users to quickly interrogate and register interest on any open project opportunity that is currently listed on ProjectConnect. They can search for specific opportunities such as pumps, motors, switchboards, etc. They can also search for recently listed or awarded opportunities.
Your organisation will obtain access to Search Contract Winners.This searchable database contains details on thousands of organisations that have been awarded contracts by the projects utilising ProjectConnect.
Emailed Search Results: The search engine can save your predefined searches, execute and email the results to your mailbox automatically at regular intervals, alerting you of new opportunities or awards.
Shared Notes about Opportunities: You can keep notes about opportunities to help you organise your work more effectively. You can also choose to share your notes with other users in your organisation, making team collaboration easy.
Search Industry Directories: ProjectConnect hosts a number of specialist industry directories that can be easily opened and search via the account management system.
The cost for this package is AUD$150 + GST per year.
Business Search Package 2 Provides your organisation with access to three (3) search engines.
Your organisation will obtain access to Search Suppliers for Their Past Contracts (Reference Work). Thousands of Australian and New Zealand organisations have detailed profiles stored on ProjectConnect. Information provided includes details on past contracts they have supplied.
Your organisation will obtain access to Search Company Profiles & Capabilities. This search engine allows the interrogation or ProjectConnect’s complete database of over 7000 suppliers that provide goods and services to development projects.
Your organisation will obtain access to My Research. This will allows personnel to find and store company profiles in their own unique directory listings, called Tagsets. There are numerous tools available in the Tagset module that to allows users to view, manipulate, copy, delete, rename and merge their Tagsets. They can also share their Tagsets with other personnel in your organisation.
Shared Notes about Suppliers: You can keep notes about supplier to help you organise your work more effectively. You can also choose to share your notes with other users in your organisation, making team collaboration easy.
How the price of Business Search Package 2 has been calculated: As shown in the table below, the price you are being charged for Package 2 is determined by the number of permanent Australian or New Zealand personnel entered on your organisation’s profile.
Australian & NZ permanent employees entered on profile
12 month Fee to be charged
1-5
$200 + GST
6-25
$250 + GST
26-50
$350 + GST
51-100
$450 + GST
101-250
$600 + GST
251-600
$800 + GST
601+
$1,000 + GST
Business Search Package 1 & 2 - 15% DISCOUNT Purchase both Business Search Package 1 and Business Search Package 2 at a 15% discount.
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To access supply opportunities choose a project from the Projects list or the Quick Find list at the top right of the screen.
You will be taken to the projects home page. This will give you information about the project. From here you can choose which project section of the overall project you would like to express an interest in supplying to. These can be found in the top righthand side of the page.
Click on the project section you have an interest in. Once you have chosen the project section you are interested in, you are taken to the page which shows the supply opportunities for that section ofthe project.
At the top of the page you have the option to choose a different sub-project if this one is incorrect or choose to return to the project main page. The project opportunities list allows you to:
Submit your interest in the whole opportunity as a "Full Package".This is explained if you hover the mouse over the question mark atthe top of the full package column.
Submit your interest as part of the opportunity as a "Componentof Package". This is explained if you hover the mouse over the question mark at the top of the components of package column.
Each opportunity may have either a PDF logo after the title or the title itself is a link. Clicking on these will bring up a more detailed description of the opportunity.
Opportunities that have recently been added have a "NEW" logo following the title. These remain for one month after the opportunity has been listed.
Once you decide on the project opportunity and choose whether to show interest in the "Full Package" or "Components of Package", just tick its corresponding green check box. You will be taken to a page to see if you have a company profile stored on ProjectConnect. Enter your organisation name in the company text box and click "Go".
If your search found your profile clicked the "Use Profile" button and you will be asked to login to your account (note that you can only register for opportunities if youi can log into your company account). Once you have logged in, you will be brought back to the project opportunities list.
You must then fill out the information fields which can be found above the list. You will need to supply a contact name, position and email address (by default your own details will be entered).
Then tick the items you want to register your interest on. If you have chosen a "Components of Package" opportunity you will see a small comment box open under the opportunity you have chosen like below. Use this comment box to describe the product or service you wish to provide to the Full Package supplier.
Once you have finished registering, you will then need to agree to the terms of registration at the bottom of the page, and then click the "Submit Interest" button.
Once you have submitted your interest, a confirmation page is shown. This page gives you the option of printing off your registration; we would advise that you do for future reference.
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To manage any existing registration you will need to log into your company account. For assistance with account login please refer to the Helpdesk guideline "How do I log in to my company account?"
Once you have logged into your account, select the "Edit Registrations" menu item under the "Registrations" menu.
All projects and industry directories that your organisation has registered interest on will be displayed. Only projects that are still active on the public website will be listed.
Adding Additional Opportunities to an Existing Registration There are two ways to register for additional supply opportunities on an existing project registration:
The easiest and safest way to find and register on new project supply opportunities or add additional opportunities to an existing project registration is to use the Search Supply Opportunities search engine. This search engine helps to ensure you are identifying all relevant supply opportunities listed on ProjectConnect.
You can also use the "Edit Registrations" menu item under the "Registrations" menu to add an additional supply opportunities to an existing project registration. Click the "EDIT" button for the project that you want to amend. Follow these five steps to check or amend an existing registration:
Check that the contact details are correct. Amend if required.
Check that your existing registrations are correct.
Register interest on open an opportunity by ticking its check box.
Agree to the Conditions of Registration.
Press the Submit Interest button.
Changing the Contact Person on an Existing Registration It is important to ensure the person your organisation has listed as the project’s point of contact is up-to-date. To edit a project registration contact details select the "Edit Registrations" menu item under the "Registrations" menu. Click the EDIT button for the project that requires amendment. This will open the project registration page. Follow these three steps to change the registration contact details:
Amend the contact details.
Agree to the Conditions of Registration.
Press the Submit Interest button.
The contact changes you have made will be saved and shown on the Active Registrations listing.
How to View or Print Existing Registrations
To view or print existing registrations for a specific project, select the "Edit Registrations" menu item under the "Registrations" menu. Click the "View/Print" button against that project. This will open a new window displaying your project registration in a view/print layout.
To view or print all your existing registrations, select the "Display Registrations" menu item under the "Registrations" menu. This will open a list display of your registrations. By default, only registrations done in the current year is shown. To show other registrations, change the dates in the filter at the top of the page and click "Submit" to refresh the list.
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There are now two ways you can search for and register interest on the billions of dollars worth of project supply opportunities listed on ProjectConnect. Until recently, the only way to find and register your interest on supply opportunities was via our free public system at www.projectconnect.com.au We have now developed a new search engine that can be accessed by logging into Your Company Account. This search engine is available as part of the paid subscription service.
HOW TO USE THE SEARCH ENGINE:
Log into Your Company Account, click on the "Searching" menu and select "Search Supply Opportunities".
Select the project you want to search or leave it on all projects to search across the whole system.
Enter any keywords you want to search for, e.g. steel, pressure vessel or pump. You can use the AND and OR keywords to refine the logic of your keyword search.
Select the package status you are looking for. You choices are: Open for full & component, Open for full only, Awarded, New or Closed.
You can filter the results by dates. You simply select a date from and to, then specify which date you are interested in, e.g. Closing date, Listing date or Award date.
Click on the "Search" button to perform the search.
In the search results, you now have a number of options:
If the package is open at full or component level, you can register interest directly from the results listing. The listing will show which packages you have done registrations for already.
If the package has been awarded, you can click on the award date to see the package winners details.
If you required a report on awarded packages only, select the "Search Contract Winners" item from the "Searching" menu. This will give you a filtered report of contract winner that you can export to an Excel spreadsheet.
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In your Internet browser, go to www.projectconnect.com.au Note: If you are logged into your company account, log out first before trying to register on the directory.
To access the business directories, click on the applicable directory in the "Supplier Directories" menu, or click on the Directories tab to see the directory list page and select the directory you are interest in.
The directorys overview page will be shown. Click on the "Register" button on this page or on the "List Your Company on Directory" item on the menu bar.
The next page you are taken to is a preview page. This enables you too see what supplier industry specific capabilities you can register your company for i.e. the services/products your company can supply. In order to continue you will need to click the "Register Interest" link in the top right hand corner.
You will be taken to a page to see if you have a company profile stored on ProjectConnect. Enter your organisation name in the company text box and click "Go".
If your search found your profile clicked the "Use Profile" button, you will be brought back to the directory registration page. If your company name is not listed, create a company profile by clicking the "Create Company Profile" link on the bottom of the list. Please refer to the "How do I create a company profile" helpdesk guideline.
You will need to supply a contact name, position, email address to be used with this registration. This will be the primary contact person for enquiries from users of the directory.
Next, chose which products/services that your company is able to supply by clicking the boxes next to the applicable items in the capabilities list.
Once you have ticked all the necessary boxes, you will then need to tick the box to agree to the terms at the bottom of the page, and then click the "Submit Interest" button.
When you have submitted your interest, you will be taken to a confirmation page. On this page you are given a number of options: In the first section there are 4 options:
Print: Use this to print off your registration confirmation, this is advised for future reference.
Publish: This activates your registration on the directory. Be sure that all details are correct before publishing.
Edit: This allows you to return and change any details for your registration.
Cancel: This will cancel your registration.
In the second section there are 4 options:
Ticking the Contact Details box will enable your contact details to be seen on your company information within the directory.
Ticking the Major Plant, Equipment and Facilities box will enable all details regarding these to be seen on you company information within the directory.
Ticking the Major Contracts box will enable all your major contracts to be seen on your company information within the directory.
Ticking the Export Information box will enable all details of any exports your company has made to be seen on your company information within the directory.
The third section is a preview of what your listing will look like on the Supplier Directory, if you are not satisfied, click the Edit button and change what you feel is necessary.
When you are satisfied with the information you supplied, click the Publish button and your company information will be listed on the Supplier Directory.
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To manage any existing registration you will need to log into your company account. For assistance with account login please refer to the Helpdesk guideline "How do I log in to my company account?"
Once you have logged into your account, select the "Edit Registrations" menu item under the "Registrations" menu.
All industry directories that your organisation has registered on will be displayed.
Adding Categories to an Existing Registration Click the "EDIT" button for the directory that you want to amend. Follow these five steps to check or amend an existing registration:
Check that the contact details are correct. Amend if required.
Check that your existing registrations are correct.
Register for additional categories by ticking its check box.
Agree to the Conditions of Registration.
Press the Submit Interest button.
Changing the Contact Person on an Existing Registration It is important to ensure the person your organisation has listed as the point of contact is up-to-date. To edit a project registration contact details select the "Edit Registrations" menu item under the "Registrations" menu. Click the EDIT button for the directory that requires amendment. This will open the directory registration page. Follow these three steps to change the registration contact details:
Amend the contact details.
Agree to the Conditions of Registration.
Press the Submit Interest button.
The contact changes you have made will be saved and shown on the Active Registrations listing.
How to View or Print Existing Registrations
To view or print existing registrations for a specific directory, select the "Edit Registrations" menu item under the "Registrations" menu. Click the "View/Print" button against that directory. This will open a new window displaying your directory registration in a view/print layout.
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